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Moving to Germany

Types of Housing

  • Flat – Wohnung / Apartment.
  • Atlbauwohnung – An old building, that might be protected
  • Dachgeschosswohnung – penthouse but usually with slanted walls
  • Einliegerwohnung – Granny flat
  • Entangewohnung – Apartmentbuilding
  • Loft
  • Maisonette – duplex apartment
  • Penthouse
  • Souterrainwohnung – basement flat
  • Terrassenwohnung – must have a terrace
  • Wohngemeinschaften (WG) – Communal flat or house
  • House – Haus
  • Einfamilienhaus – Single-family house
  • Mehrfamilienhaus – Multifamily house
  • Furnished house (like Airbnb)

Vocabulary and Information

die WohnungThis could mean accommodation but mostly it means an apartment or flat
der Lebensraum
die Wohnfläche
der Wohnraum
The living space includes all the floor space of the rooms that belong exclusively to this apartment.  Immowelt has a very good explanation of how living space is calculated
das HausA house – can also mean home or domicile
das EinfamilienhausA free-standing residential building, typically for a single-family
das MehrfamilienhausMultiple separate housing units for residential inhabitants are contained within one building or several buildings within one complex. Units can be next to each other or stacked on top of each other
das ZimmerRoom.
die KücheKitchen.
Most properties (for rent as well) do not include a fitted kitchen and you will most
likely have to fit the cupboards, oven, fridge, etc.
You will have to look at the “Ausstattung”. If you want a place with a fitted kitchen look for one with an “Einbauküche”
Das BadezimmerBathroom.
Many bathrooms in apartments only have a shower or the shower is inside the bath
das WohnzimmerLiving room
der FlurCorridor, hallway
das TreppenhausStaircase
It can be a shared space
der HerdStove
die SpüleSink for washing up
die Garage / das StellplatzGarage or parking space
das GrundstückLand or plot
das EtageElevated floor
das ErdgeschossGround floor
1. Etage, 1. Stock, 1 ObergeschossFirst floor. It is the first elevated floor and not the ground floor

Resources on the web

  • Immowelt.de – a really good source of current information from types of housing, to disputes with neighbours. Available in German.

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Television Licenses

Television Licence (der Rundfunkbeitrag/GEZ-Gebühr) The first thing you are likely to get in your new mailbox after registering at the Bürgeramt is a reminder to

Finding a place to stay

Finding a place to rent is almost like doing a job interview. You have to “advertise” yourself and you will have to go for interviews.

The following information was shared to us by someone who went through this process.

What documents do you need

  • Proof of ownership – Proof of purchase / Hire purchase agreement
  • Dealers Invoice
  • Original Vehicle registration documents –  Proof of registration in your name
  • Current vehicle insurance documentation
  • EU Certificate of conformity (Konformitäts-bescheinigung or EWG – Übereinstimmungsbescheinigung)
  • Certificate of exhaust emissions (AU-Bescheinigung) – vehicles older than 3 years
  • Tax clearance certificate (Unbedenklichkeitsbescheinigung). This is to confirm that the vehicle has not previously been registered in Germany
  • Drainage certificate for the shipping agent (you will need several copies)
  • Packing list
  • Documents from the shipping agents for customs. The customs agents will open your container and check your declaration

What else do you need

  • A Shipping agent
  • You will need a conform container

The process

  • Get all the necessary documents together
  • Arrange a shipping agent
  • Have your vehicle VeriDotted –  
  • Prepare the vehicle (no fuel, fuel line and battery disconnected etc)
  • Deregister the vehicle in SA
  • Ship the vehicle
  • Collect your vehicle at customs / arrange vehicle delivery to TUV. You will not be allowed to drive your vehicle before all the paperwork is done and you have a TUV certificate
  • Customs in Germany will issue you with a Unbedenklichkeitsbescheinigung to enable you to get your vehicle licensed, registered and insured here in Germany.
  • Vehicle is modified to German standards e.g changes to the headlights
  •  Register your vehicle in Germany – Licensing 

Registering your vehicle

You will need the following documentation

  • Proof of identification
  • Proof of your registration in Germany (home address)
  • Original registration documents
  • Tax clearance certificate (Unbedenklichkeitsbescheinigung)
  • Proof of duties paid or exemption (Zollrechtliche Bescheinigung)
  • Original Certificate of Conformity
  • Proof of insurance
  • Road tax form
  • TUV (Technischer Überwachungsverein) certificate – Testcentre for Roadworthiness
  • Proof of the original purchase contract

Costs

  • As a rule, you have to pay the following:
  • Duty Fees – 10% import duty
  • Import VAT – 19%

You can get an exemption from the duty and VAT if you are establishing a new residence in Germany and have given up your residence in a non-EU country. The vehicle must be registered in your personal name (sole owner) for at least 6 months and be used by you personally. You will have to declare the vehicle as Übersiedlungsgut

  • Shipping Fees
  • Customs fees

Pitfalls

  • In Germany, you drive on the right lane and the driver sits on the left
  • Your vehicle will have to go through TUV, there are some adjustments that need to be done for example the angle of the headlights

Information on the internet

  • Your Europe – Car registration documents and formalities
  • Zoll (Customs) Transferring residence
  • KBA (Kraffahrt-Bundesampt) Central Vehicle Register

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Road Rules

  Driving on German roads is very well regulated and if you don’t adhere to the rules you will get penalty points against your name

The documents you will need in Germany will depend on your type of visa, your family situation, the company you work for, the schools or universities you want to attend etc.
We will try to list all those we think you might need.
Remember, it is always better to be over-prepared.
As a rule of thumb, for any document you might use in an official capacity, you should get the unabridged certificate and have it apostilled before you leave South Africa.
You can read more about legalising documents here

Tip: Make electronic copies of important documents and keep them in a secure cloud. You can use encryption software for added security

Note: This is not to be seen as legal or emigration advice but as a list of suggestions. You are responsible for your own clarifications. No liability accepted.

Identification

  • Your South African Identity document/card and certified copies that you can keep in a safe place
  • Apostilled unabridged birth certificate. You will definitely need one to get married in Germany, to register the birth of a child in Germany and when applying for German citizenship. 
  • Passport – make sure it is valid for at least 2 -3 years after you arrive in Germany. When applying for a new passport in Germany you can wait up to 6 months and sometimes longer to receive your new passport.

Marital status

  • Apostilled unabridged marriage certificate
  • Marriage contract
  • Apostilled Divorce decree
  • Death Certificate of your partner if applicable

Children

  • Apostilled unabridged birth certificates
  • School records
  • Vaccination records. Vaccination against measles is compulsory in Germany

Parents info

If you intend on getting a German passport, get all the information you can about your parents, for example, date and place of birth.

Educational

  • All your educational certificates and degrees. Have it apostilled if you need it for your work contract or future studies. To apply for a copy of your matric certificate online, visit the South African e-Services website and click on the Education option.
  • If you plan on studying in Germany, you will most likely need to apply for “Anerkennung”, so bring along your academic transcripts, matric certificate and other qualification certificates

Employment

You might be asked for translated employee certificates/references to prove the length of service at a company. In Germany, it is customary to receive an “Arbeitszeugnis” from your employer. This is a formal job reference/testimonial that you attach to all your job applications. If possible get such a letter from all your previous employers.

Police Clearance Certificate

South Africa In South Africa you can apply for a Police clearance certificate at your local police station.The process can take up to six months.

Police clearance certificate

In most cases a South African police clearance certificate is not required, and should not be confused with a German Führungszeugnis.
You can of course apply for one in advance to cover your bases.
According to the police website, it should take around 15 working days to get one, and it will only be valid for 6 months after issue.
It is possible to apply for a police clearance certificate when you are outside of the country.
The German equivalent is a Führungszeugnis – a certificate of good conduct. It can be issued after you registered in Germany.

Drivers licence

If you stay in Germany for longer than 6 months you will need to convert your driver’s licence to a German one. 
You will need your South African licence card to convert it. Make sure your licence card is valid for at least another year.
Some cities are now requiring proof of “Confirmation of South African Driving licence” when you apply for a German driver’s licence. An example of this is in Böbblingen.  Rather be as prepared as you can be, and bring this document with you. This Confirmation can be requested from the RTMC, see more info from DIRCO. You can also use companies to assist you, see our marketplace for more information. 
You can send an email to dlconfirmations@rtmc.co.za. 
Your request must include your contact numbers (including email address), a copy of your ID or a copy of your driving licence.  Find more information on our Driving and Drive’s licence page

If you do not have a valid driver’s licence, you can do your licence  in Germany. You will need to do a first aid course and take theoretical lessons and pass the a theoretical exam. After that you must  take practical driving lessons and pass the practical exam. Getting your licence can cost anything from 1500 Euros and up. The average cost is around 3000 Euros per person.

Estate

Consider setting up a new will/testament in Germany if you intend on staying here for a long period.
If you still have assets in South Africa, think about notifying the executor of your estate that you are not in the country. Make sure your South African will is in a safe place and people will know where to find it

Additional information:

Apostille

Apostille certificates are a result of the Hague Convention, a treaty between over 100 countries that allows documents issued in one country to be accepted in another.
An Apostille is a certificate that is attached to the original document to verify it is legitimate and authentic so that it will be accepted in other countries. The following companies are listed on our website 

Apostil

Get South African apostilles, police clearances, birth/marriage certificates, legalisations and much more quickly and efficiently through our legal service. We have helped thousands of people obtain and authenticate South African documents. Apostilles Police Clearance Home

Doc Assist

Embark on a hassle-free journey with our comprehensive document services. Whether you’re planning to travel, work abroad, or need vital documents, Doc Assist is here for you! Explore our services: 📜 Unabridged Documentation: Birth Certificates

Translation services in on our Website

The German mission in South Africa has a list of certified translators. The list can be found here

Angela Goosen – Sworn Translator

Based in Cape Town South Africa. I am a born South African, stayed in Munich for 13 years and am back in SA I am a sworn translator for the languages German, English, and Afrikaans

Birgit Böttner – Sworn Translator

Based in Johannesburg South Africa. I’m a qualified sworn translator for English & German, registered with the German Consulate in Pretoria Trained in Germany in German and English and sworn in by the High Court

Linguistika

A Multifaceted Language Service founded by Stephanie Schaffrath TAILORED ONLINE LANGUAGE TUITION: With over 12 years of experience teaching languages, Linguistika is committed to providing high-quality language instruction to individuals of all ages and levels

Helge Mayer translations services

Based in Germany. Helge Mayer (MA) – accredited/sworn translations German to English and English to German Masters Degree in Translations from the University of Heidelberg (Germany)  

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Good to know

Your Visas are approved, your paperwork is finalised and you are ready to start planning the big move. This can be a very stressful time,

Before embarking on your journey to Germany, it is crucial to be aware of all the administrative tasks that will require your attention. While this list is not solely focused on moving tasks, it serves as a comprehensive guide to all the essential administrative factors that need to be tended to before boarding the plane.
By taking care of administrative aspects upfront, you can ensure a smoother transition to your new home in Germany without any hassle. It is highly recommended to go through this list carefully to avoid any last-minute chaos and to give yourself ample time to resolve any issues that may arise. 

Passports

Renewing a passport from outside SA is a long and tedious process. Check the validity of your Passport and make sure there are at least 2 years left, else apply for a new passport. 
Another tip – to register a the Dept. of Home Affairs, or use their online services, you need an OTP and they only send it to South African numbers. Consider converting your SA cellphone number to a prepaid number and make sure it stays active (dual sim phone or extra mobile phone).  

Applying for a new South African passport in Germany can take up to a year. So always apply in advance 

Applying for your passport in Germany

When you apply for your new South African passport in Germany, you have to apply at either the South African Embassy in Berlin or the Consulate in Munich, depending on where you live.  Official information can be found on the Consulate’s website. The Embassy has taken great care to document all the relevant information, that can be downloaded from their website.  After submitting your application, the documents are sent to South Africa for processing. The new passport is then sent back to Germany. Once the passport arrives at the South African Embassy or Consulate it would be mailed to the applicant

Passport – Applying in South Africa

Applying for a new Adult Tourist passport in South Africa can be done online via the Department of Home Affairs E-Services. This service allows you to fill in the application form online and make an appointment for your biometrics.  Biometrics can be done at participating banks. You do not need to be a client of the selected bank.  You can collect your passport at the selected bank. The current turnaround time for an adult Tourist passport is around one work week Keep in mind You can fill out the application while still in Germany, but you have to do

Visas and other travel documents

  • Make sure your visas are issued correctly, and make sure of the type and dates
  • If you are travelling with Children, please look at the information on our Travel to Germany –  tips page. There are different rules regarding documentation (including consent letters) for children for each country as well as airlines.  When you travel alone with your children, make sure you have the parental consent letters before your spouse leave the country.

Travel to Germany – Tips

If you’re planning a trip to Germany, we’ve got some travel tips that we think you’ll find incredibly helpful.  If you’ve got your own tips

Travel to SA – Tips

Are you planning a trip to South Africa? We have some helpful tips to ensure it is a smooth and enjoyable one. However, we know that

Accounts

It is important to take proactive steps when it comes to managing your accounts, particularly if you know you will not be using them in the future.  While it is true that many accounts can be closed over the Internet or via telephone, it is always a good idea to check with the specific company or organization before assuming that this is possible. Remember your electricity accounts as well.

Bank accounts

You can only close a bank account when you are in South Africa. Most people keep their bank accounts open, at least for the first couple of years.
It is relatively easy to transfer money from your German bank account to a SA account. You will need to fill in a form for SARS once a year (mostly online) if you transfer money to your own account.
Make sure your internet banking is all set up, and consider making use of a banking app. This you will have to do in South Africa.
If you decide to keep your SA bank accounts, notify your bank that you will be out of the country.

Foreign Exchange- EUR to ZAR

We are not financial advisors and therefore cannot give financial advice. The information here should not be seen as financial advice in any way.Always make

Cash

Make sure you take some Euros with you to be able to pay for small things.
Germany is very much cash-based and you cannot pay everywhere with a credit card.
EC-Cards (Debit cards) are accepted in most businesses.

Documents

We have a page dedicated to what documents you need to bring along if you plan on moving to Germany

Documents to bring to Germany

The documents you will need in Germany will depend on your type of visa, your family situation, the company you work for, the schools or universities you want to attend etc.We will try to list all those we think you might need. Remember, it is always better to be

Cellphone contracts

If you want to keep using your SA number in Germany, consider converting your number to a pre-paid contract.
Make sure it is open for roaming.
If you still have SA bank accounts you might need your SA number, also for banking apps. To interact with the Department of Home Affairs e-services, you need a South African cellphone number.

Photos

You will need photos (physical photos) for every application you make in Germany. Get photos professionally taken in the accepted German format for the Ausländerbehorde (Passbild) and print at least 20 photos. 

Insurance policies

Cancel the insurance policies you will not need anymore.
Take our travel insurance for the first 3 months. You can get emigration travel insurance at TIC

Language certificates

This will depend on your type of visa.
For most Family reunification visas, your spouse will need an A1 German language certificate but there are exceptions. See detailed info on the page below.

Family Reunification Visa

“German citizens or citizens from non-EU countries who have an Aufenthaltserlaubnis (residence permit) or a Niederlassungserlaubnis (settlement permit) are allowed to bring their relatives to

Medical and Medication

Depending on your situation, cancel your South African medical aid.
If you are planning on returning to SA in the near future, consider talking to your medical aid provider and ask about an option that allows you to pay the minimum as you will be out of the country.
You will have to get medical cover in Germany.
You can bring your medical records with you, for example MRI scans, x-Rays and medical diagnosis. Most German doctors will anyway do all the tests again just to make sure of the diagnosis. 
You are allowed to bring enough medication with you for max 90 days, and only if you do not stay for longer than that e.g on a tourism visa. When you stay longer you will have to get your medication in Germany.
You might be asked for a copy of the prescription from you doctor for any medication you bring with you. Best is to pack it in your luggage and not send it via your container.

It is very easy to buy non-prescription medication online on websites like shop-apotheke.com

Read more on the Zoll Website about what medication you are allowed to bring into Germany. 

Appointments for registration

As soon as you arrive in Germany you need to register at the Bürgerampt for your Anmeldung, as well as the Auländerbehorde to get your residence permit.
If possible see If you can book online appointments for these when your travel dates are fixed. Appontments must be made in the town or “Kreis” you will live in.

Applying for residence

A visa allows you to enter Germany. If you want to stay longer than 3 months you will need to apply for a residence permit (Aufenthaltserlaubnis) at the local immigration authority (Ausländerbehorde )You can only apply for a residence permit after you registered at the local Town office (Bürgerampt). See more about registering

Registering at the Local Town Office

If you plan to stay in Germany for longer than 3 months, you will need to register at your local Bürgeramt (Town office).This is called a Meldepflicht and is compulsory. More about the law can be found in BMG (in German) or in EnglishIt must be done within two weeks after moving into your residence. ” Anyone

TV license

Make sure you cancel your TV license and have proof of it

Pension and provident funds

Please talk to a financial advisor on what will suit you best regarding your SA funds

Plugs

Germany uses the type C and F power plugs. If you ship any appliances, consider taking a couple of adapters with.
Take one with for your cellphone chargers.
This website has excellent information on power plugs and sockets of the world.

Financial emigration

SARS – what qualifies an individual as a non-resident
We have a page regarding taxes. SA and Germany have a double taxation treaty

Financial Emigration

Financial emigration is the process used by many South Africans abroad to formalise their non-resident status for both tax and exchange control purposes. The detail

Income Tax / Lohnsteuer

We receive a lot of questions about income tax declarations and where to get help, especially getting help in English.First I have to state that

South African Drivers licence

If you stay in Germany for longer than 6 months you will need to convert your driver’s licence to a German one. 
You will need your South African licence card to convert it. Make sure your licence card is valid for at least another year.
Some cities are now requiring proof of “Confirmation of South African Driving licence” when you apply for a German driver’s licence. An example of this is in Böbblingen.  Rather be as prepared as you can be, and bring this document with you. This Confirmation can be requested from the RTMC, see more info from DIRCO. You can also use companies to assist you, see our marketplace for more information. 
You can send an email to dlconfirmations@rtmc.co.za. 
Your request must include your contact numbers (including email address), a copy of your ID or a copy of your driving licence.  Find more information on our Driving and Drive’s licence page

International Drivers licence

Get a international drivers licence. 
It might not always be possible to get credit for your no claim bonus related to your car insurance, but bring a copy with just in case. 

Police Clearance Certificate

South Africa In South Africa you can apply for a Police clearance certificate at your local police station.The process can take up to six months.

Police clearance certificate

In most cases a South African police clearance certificate is not required, and should not be confused with a German Führungszeugnis.
You can of course apply for one in advance to cover your bases.
According to the police website, it should take around 15 working days to get one, and it will only be valid for 6 months after issue.
It is possible to apply for a police clearance certificate when you are outside of the country.
The German equivalent is a Führungszeugnis – a certificate of good conduct. It can be issued after you registered in Germany.

Post

Cancel any post boxes you have, or arrange for someone to empty them on a regular basis.
Another option is to apply for redirection of your mail to another SA mailbox.
It is a good idea to inform those who send you post that you will longer use the address.

Subscriptions

Cancel your magazine and any other subscriptions

Vaccinations

Bring along your and your children’s vaccination certificates. Measles vaccinations are compulsory.

Wills

Update your will to reflect your new situation. For assets in Germany you might have to create a separate will.

Electronic devices (laptops, mobile phones etc.)

Germany has strict copyright laws. Make sure there are no Torrents running on your electronic devices.
Downloading movies, music etc can land you a HUGE fine. Please read the info here

I also suggest removing any illegal software or illegal downloads from your electronic devices.

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Beds, Mattresses and Duvets

The sleeping arrangements in Germany is a bit different from what we are used to in South Africa. The average German couple sleeps on a

Good to know

Your Visas are approved, your paperwork is finalised and you are ready to start planning the big move. This can be a very stressful time,

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Financial emigration is the process used by many South Africans abroad to formalise their non-resident status for both tax and exchange control purposes.

The detail within this post and on this page is not legal or financial advice and should not be construed as such. Please consult a professional advisor to consider the specifics of your personal situation. We accept no liability or responsibility for the correctness of the details within this post. E&OE.”

The topic of Financial Emigration is often discussed on this page and thus it is appropriate to update some information for all.
The Financial Surveillance Department of the South African Reserve bank as of the 1st March 2021 amended the Currency and Exchanges Manual for Authorised Dealers.
In a nutshell, the concept of Financial Emigration has been phased out!
The new terminology is a non-tax resident. It is important to state that this amendment only affects South African residents and South African emigrants living abroad who have not formally emigrated prior to 1st March 2021.

We explain the changes below as simply as possible.
Section B.2(J): Private individuals ceasing to be South African tax residents.
The previous process of formerly emigrating involved two scenarios’:

  • An individual went through a formal emigration process whereby they applied to SARB to emigrate through their bank by completing an MP336(b) form.
    The emigration process would then involve tidying up their tax affairs with SARS. Once in order, SARS would provide a tax directive to the individual.
    The final step would be SARB approving the emigration and placing it on record that the individual is a non-resident of SA.
  • If a South African resident has been out of the country for more than 5 years, is a resident of another country, with no assets left in SA, they could complete a MP336(b) form, and a bank could log this with SARB to declare that person a non-resident of SA.
    This process of emigration has been phased out. An individual wanting to “emigrate” will only deal with SARS.
    They will apply to SARS for a Tax Clearance Certificate to remit money offshore from the sale of their assets, and then apply to become n0n-resident for tax purposes. This does not however make them a non-resident of SA.
    If that individual decides to travel back to SA and spends extended periods in SA, then the SARS physical presence test will apply, and they could then qualify to be taxed in SA again in the future.

The new section now states:

A South African living in SA and a South African living abroad who has packed up and left the country are now viewed as one and the same.
Therefore, the R 1million SDA and the R 10 million FIA applies to both.

The implications of this change:

The change in regulation does not necessarily affect SA residents wanting to “emigrate”, it may make the process easier and cheaper as it cuts out involving the commercial banks as well as SARB in the process who charge for the emigration.
Individuals are not declared non-residents any longer and residency as well as tax obligations may kick in again based on their movements in a period of time and business dealings within SA.
In respect of the withdrawal of retirement funds, payment of lump sum benefits to individuals may only occur once the individual has remained a non-tax resident for at least 3 consecutive years.

The issue regarding the change arises primarily for those who left South Africa and:

  1. Did not formally emigrate before 1st March 2021, and
  2. Have misplaced their SA Green Barcoded ID Book, or
  3. Do not have their SARS income tax number

[wpfa5s icon=”fa-arrow-right”]If you do not have your ID book, you will not be able to remit any funds out of SA.

[wpfa5s icon=”fa-arrow-right”]If you have your ID book you will be permitted to remit up to R 1 million out SA in respect of your SDA allowance.
Those with an ID book, who also have a SARS tax number may then apply to SARS to remit more than R 1 million out of SA.
South Africans living abroad will thus find it increasingly more difficult to remit funds out of SA, especially proceeds from inheritance and trusts.

Solutions to SA residents abroad:

As it stands currently:
Unfortunately, those who have not formally emigrated and have misplaced their Green Barcoded ID Books, will need to apply for a new ID book if they are to receive inheritance or other flows of funds from SA.

If you have an ID book but cannot remember your SARS tax number, or if dormant as you have been out of SA for that long, you will need to reactivate your SARS tax number via e-filing or a tax practitioner to remit more than R 1 million.

SARS have offered a remedy that SA residents abroad will need to go through the TCR01 process with SARS to confirm that they are non-resident for tax purposes.
This has not been tested yet and we cannot clarify how this will affect those with no ID Books or SARS tax numbers yet.

Info on the web

  • SARS – Cease to be a resident

News articles worth reading

  • Businesstech – here are the new rules
  • Moneyweb – Financial emigration: What is it and when is it appropriate

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Financial Emigration

Financial emigration is the process used by many South Africans abroad to formalise their non-resident status for both tax and exchange control purposes. The detail

Income Tax / Lohnsteuer

We receive a lot of questions about income tax declarations and where to get help, especially getting help in English.First I have to state that