Before embarking on your journey to Germany, it is crucial to be aware of all the administrative tasks that will require your attention. While this list is not solely focused on moving tasks, it serves as a comprehensive guide to all the essential administrative factors that need to be tended to before boarding the plane.
By taking care of administrative aspects upfront, you can ensure a smoother transition to your new home in Germany without any hassle. It is highly recommended to go through this list carefully to avoid any last-minute chaos and to give yourself ample time to resolve any issues that may arise.
Passports
Renewing a passport from outside SA is a long and tedious process. Check the validity of your Passport and make sure there are at least 2 years left, else apply for a new passport.
Another tip – to register a the Dept. of Home Affairs, or use their online services, you need an OTP and they only send it to South African numbers. Consider converting your SA cellphone number to a prepaid number and make sure it stays active (dual sim phone or extra mobile phone).
Applying for a new South African passport in Germany can take up to a year. So always apply in advance
Applying for your passport in Germany via the Embassy/Consulate)
passport Application through the Embassy/Consulate When you apply for your new South African passport in Germany, via the Embassy or Consulate, you have to apply at either the South African Embassy in Berlin or the Consulate in Munich, depending on where you live. Official information can be found on the South African Embassy website. The Embassy has taken great care to document all the relevant information, which can be downloaded from their website. Apply for your new
Passport – Applying in South Africa
Passport Application Applying for a new Adult Tourist passport in South Africa can be done online via the Department of Home Affairs E-Services. This service allows you to fill in the application form online and make an appointment for your biometrics. Biometrics can be done at participating banks. You can collect your passport at the selected bank. You have to collect your passport in person. The current turnaround time for an adult Tourist passport is
Visas and other travel documents
- Make sure your visas are issued correctly, and make sure of the type and dates
- If you are travelling with Children, please look at the information on our Travel to Germany – tips page. There are different rules regarding documentation (including consent letters) for children for each country as well as airlines. When you travel alone with your children, make sure you have the parental consent letters before your spouse leave the country.
General Travel tips – Booking Flights
“The world is a book, and those who do not travel read only one page.” – Saint Augustine This page is dedicated to helping you make the best choices when it comes to planning your travels. We have information about Airlines that fly between Germany and South Africa, airports in Germany and
Travel to Germany – Tips
“Traveling to Germany is like stepping into a storybook, where history, culture, and breathtaking landscapes weave a tale you’ll never forget.” If you’re planning a trip to Germany, we’ve got some travel tips that we think you’ll find incredibly helpful. If you’ve got your own tips to share, we’d love
Travel to SA – Tips
Travel tips for South Africa Are you planning a trip to South Africa? We have some helpful tips to ensure it is a smooth and enjoyable one. However, we know that you may have unique travel experiences and tips that may benefit others. So, don’t hesitate to submit your tips, and we can
Accounts
It is important to take proactive steps when it comes to managing your accounts, particularly if you know you will not be using them in the future. While it is true that many accounts can be closed over the Internet or via telephone, it is always a good idea to check with the specific company or organization before assuming that this is possible. Remember your electricity accounts as well.
Bank accounts
You can only close a bank account when you are in South Africa. Most people keep their bank accounts open, at least for the first couple of years.
It is relatively easy to transfer money from your German bank account to a SA account. You will need to fill in a form for SARS once a year (mostly online) if you transfer money to your own account.
Make sure your internet banking is all set up, and consider making use of a banking app. This you will have to do in South Africa.
If you decide to keep your SA bank accounts, notify your bank that you will be out of the country.
Foreign Exchange- EUR to ZAR
We are not financial advisors and therefore cannot give financial advice. The information here should not be seen as financial advice in any way.Always make informed decisions and speak to a professional when you are unsure. What is exchange control? Foreign exchange controls are various forms of controls imposed by
Cash
Make sure you take some Euros with you to be able to pay for small things.
Germany is very much cash-based and you cannot pay everywhere with a credit card.
EC-Cards (Debit cards) are accepted in most businesses.
Documents
We have a page dedicated to what documents you need to bring along if you plan on moving to Germany
Documents to bring to Germany
What Documents Should You Bring to Germany? The documents you’ll need in Germany depend on your visa type, family situation, employer, and whether you’re enrolling in a school or university. We’ve gathered a comprehensive list of what we think you’ll likely need, because when it comes to paperwork, it’s
Cellphone contracts
If you want to keep using your SA number in Germany, consider converting your number to a pre-paid contract.
Make sure it is open for roaming.
If you still have SA bank accounts you might need your SA number, also for banking apps. To interact with the Department of Home Affairs e-services, you need a South African cellphone number.
Photos
You will need photos (physical photos) for every application you make in Germany. Get photos professionally taken in the accepted German format for the Ausländerbehorde (Passbild) and print at least 20 photos.
Insurance policies
Cancel the insurance policies you will not need anymore.
Take our travel insurance for the first 3 months. You can get emigration travel insurance at TIC
Language certificates
This will depend on your type of visa.
For most Family reunification visas, your spouse will need an A1 German language certificate but there are exceptions. See detailed info on the page below.
Family Reunification Visa
Family Reunification Visa Family reunification in Germany allows close family members to join their relatives living in Germany—whether those relatives are German citizens or third-country nationals with valid residence (Aufenthaltserlaubnis) or settlement permits (Niederlassungserlaubnis). Eligible family members include: Spouses or registered partners Minor children to foreign parent (unmarried) Parents of a minor German Child These rules focus on preserving the nuclear family. Other relatives, such as adult children, siblings, grandparents, or extended family, are not normally
Medical and Medication
Depending on your situation, cancel your South African medical aid.
If you are planning on returning to SA in the near future, consider talking to your medical aid provider and ask about an option that allows you to pay the minimum as you will be out of the country.
You will have to get medical cover in Germany.
You can bring your medical records with you, for example MRI scans, x-Rays and medical diagnosis. Most German doctors will anyway do all the tests again just to make sure of the diagnosis.
You are allowed to bring enough medication with you for max 90 days, and only if you do not stay for longer than that e.g on a tourism visa. When you stay longer you will have to get your medication in Germany.
You might be asked for a copy of the prescription from you doctor for any medication you bring with you. Best is to pack it in your luggage and not send it via your container.
It is very easy to buy non-prescription medication online on websites like shop-apotheke.com
Read more on the Zoll Website about what medication you are allowed to bring into Germany.
Appointments for registration
As soon as you arrive in Germany you need to register at the Bürgerampt for your Anmeldung, as well as the Auländerbehorde to get your residence permit.
If possible see If you can book online appointments for these when your travel dates are fixed. Appontments must be made in the town or “Kreis” you will live in.
Applying for residence
Applying for residence in Germany A visa allows you to enter Germany, but if your stay will exceed 90 days, you’ll need to take the next step and apply for
Registering at the Local Town Office
If you plan to stay in Germany for longer than 3 months, you will need to register at your local Bürgeramt (Town office).This is called a Meldepflicht and is compulsory. More about
TV license
Make sure you cancel your TV license and have proof of it
Pension and provident funds
Please talk to a financial advisor on what will suit you best regarding your SA funds
Plugs
Germany uses the type C and F power plugs. If you ship any appliances, consider taking a couple of adapters with.
Take one with for your cellphone chargers.
This website has excellent information on power plugs and sockets of the world.
Financial emigration
SARS – what qualifies an individual as a non-resident
We have a page regarding taxes. SA and Germany have a double taxation treaty
Procedure to cease tax residency with SARS
Disclaimer:We are not tax consultants, always refer to a professional Tax consultant concerning your taxes. The Term Financial immigration is not being used anymore. The new concept for tax liability in South Africa is being a tax residence or not. Before considering ceasing your tax residency in South Africa, make sure that you need to do it. South Africa and Germany have a double taxation treaty, see more on our Income Tax page. When you
Financial Emigration
Financial emigration is the process used by many South Africans abroad to formalise their non-resident status for both tax and exchange control purposes. The detail within this post and on this page is not legal or financial advice and should not be construed as such. Please consult a professional advisor to consider the specifics of your personal situation. We accept no liability or responsibility for the correctness of the details within this post. E&OE.” The topic
Income Tax / Lohnsteuer
Income Tax / Lohnsteuer We often receive questions about income tax declarations in Germany and where to find help, especially help in English. First, we must clarify that we are not tax consultants and, under German law, are not authorised to provide any tax advice. You can read more about these legal restrictions in this article from Buhl (in German, but easily translatable with most browsers). In simple terms, only your immediate family members are legally allowed
South African Drivers licence
If you stay in Germany for longer than 6 months you will need to convert your driver’s licence to a German one.
You will need your South African licence card to convert it. Make sure your licence card is valid for at least another year.
Some cities are now requiring proof of “Confirmation of South African Driving licence” when you apply for a German driver’s licence. An example of this is in Böbblingen. Rather be as prepared as you can be, and bring this document with you. This Confirmation can be requested from the RTMC, see more info from DIRCO. You can also use companies to assist you, see our marketplace for more information.
You can send an email to dlconfirmations@rtmc.co.za.
Your request must include your contact numbers (including email address), a copy of your ID or a copy of your driving licence. Find more information on our Driving and Drive’s licence page
Driving and Driver’s licences
Your Guide to Driving Legally in Germany Visiting Germany: If you’re visiting for a short period, you’ll need an International Driving Permit (IDP) along with your valid South African driver’s licence. You can apply for the IDP at the Automobile Association of South Africa (AA). Staying Longer: For stays longer than six months, you can drive legally in Germany using your South African licence and your IDP for the first six months (185 days from the
International Drivers licence
Get a international drivers licence.
It might not always be possible to get credit for your no claim bonus related to your car insurance, but bring a copy with just in case.
Police Clearance Certificate
Police Clearance Certificate If you need to register your Profession (Beruf) for the first time in Germany, you might need a South African police clearance, otherwise, you do not need one. These will typically be for professions like Doctors, Pharmacists or Attorneys.If you apply for a new job in Germany, the new employer might request a German Führungszeugnis. South African Police Clearance Certificate In South Africa, you can apply for a Police clearance certificate at
Police clearance certificate
In most cases, a South African police clearance certificate is not required, and should not be confused with a German Führungszeugnis.
You can, of course, apply for one in advance to cover your bases.
According to the police website, it should take around 15 working days to get one, and it will only be valid for 6 months after issue.
It is possible to apply for a police clearance certificate when you are outside of the country.
The German equivalent is a Führungszeugnis – a certificate of good conduct. It can be issued after you have registered in Germany.
Postboxes
Cancel any post boxes you have, or arrange for someone to empty them regularly. Alternatively, you can apply for redirection of your mail to another SA mailbox.
It is a good idea to inform those who send you mail that you will no longer use the address.
Subscriptions
Cancel your magazine and any other subscriptions
Vaccinations
Remember to bring your and your children’s vaccination certificates. Please note that measles vaccinations are mandatory in Germany.
Electronic devices (laptops, mobile phones etc.)
Germany has strict copyright laws, so it is essential to ensure that your electronic devices comply with these regulations. Make sure there are no torrents running on your devices, as downloading movies, music, or other copyrighted material can result in substantial fines.
Additionally, we highly recommend removing any illegal software or unauthorised downloads from your electronic devices before you arrive in Germany.
Backup all your import data!
Downloading Music, Movies etc
Copyrights in Germany are governed by GEMA, a government-mandated collecting society and performance rights organization. GEMA: The Gesellschaft für musikalische Aufführungs- und mechanische Vervielfältigungsrechte, or in English, the society for musical performing and mechanical reproduction rights. Germany has stringent copyright laws.Do not violate copyright laws by illegally downloading a film, music, or other web content. Inform yourself about what is allowed and what the penalties are for not adhering to the rules.You can also be
Wills and Testaments
Wills and Testaments This page intends to serve as a reminder to make sure your paperwork is in order. It is important to know what laws will apply to you and your heirs or estate when you are deceased, and you were a South African citizen with permanent residence in Germany.Do
Wills and Estate
It is important to update your will to accurately reflect your current situation.
For assets located in Germany, you might need to create a separate will. German inheritance laws can be complex, and having a will that specifically addresses your assets within Germany can help avoid legal complications and potential disputes. It is advisable to consult with a legal expert who is familiar with both South African and German inheritance laws to ensure that all aspects of your estate are properly managed.
Related content
Moving to Germany
Moving to a new country can be both exciting and overwhelming at the same time. The thought of starting a new chapter in your life can bring a sense of thrill, while the idea of going through the process of moving can be daunting. Countless things need to be taken into consideration, and it can be tough to know where to start. Where will you find a suitable place to live? Should you buy or
Beds, Mattresses and Duvets
Beds, Mattresses and Duvets The sleeping arrangements in Germany are a bit different from what we are used to in South Africa. The average German couple sleeps on a bed base with two single mattresses, and each with their own duvet.Some would argue for this, but I would at least want to share a duvet with my partner. I vacuum-packed all my queen-size duvets and brought them with me to Germany, together with my standard
Good to know
Good to know Your Visas are approved, your paperwork is finalised and you are ready to start planning the big move. This can be a very stressful time, and we hope the information we provide here helps to ease the process. Cost of living In general, properties are more expensive in Germany than in South Africa, also when renting. Food and clothing prices depend a lot on where you are buying. Medical insurance is also
You must be logged in to post a comment.